The recipient can compare the order number to the purchase order number once they receive the shipment to check if the correct order was shipped. The order number must then be given to indicate the exact order it is meant for. Order number: Each shipment is meant for a specific purchase order. The invoice date is important for distinguishing one invoice from another and referencing. This number should be provided such that in case there’s an issue with the shipment, carriers or customs can direct the shipper on the exact shipment with an issue. Invoice number: Each invoice has a unique invoice number assigned to it that is meant for reference and record keeping.

The first section of the commercial invoice should address details about the transaction.Each transaction has its unique details. In addition, regardless of the template being used, the following information should be included. Therefore, it is imperative to ensure that it contains all the relevant sections. Remember, the shipment will possibly pass through the hands of many people and authorities in transit. This speeds up the clearance process since the customs agents can quickly and conveniently get the information they need to grant entry of goods on the commercial invoice.īasic Contents of a Commercial Invoice TemplateĪ commercial invoice has to be detailed. Lastly, a well-prepared commercial invoice shows sufficient information which can be used to trace the origin of a shipment such as the exporter’s details, Country of origin, and the type of good.

Without all relevant documentation, the shipment would have to be withheld until all inspections and examinations are conducted. This means custom’s security officers can quickly inspect the shipment without having to examine the shipment in-depth.

In addition, this document indicates the contents of a shipment. A commercial invoice template is a necessary requirement, and if fulfilled appropriately, the shipment can be processed quickly.

This prevents goods from being held up at customs as a result of which it could cost a lot of money for the release of the shipment. It is more detailed than a standard invoice to facilitate smooth shipping processes.Any exporter or importer should consider using this invoice because shipments accompanied by it are easier to process as customs officials can consult the document to get relevant information about the shipment, such as the type of goods being exported and the value of the shipment. A commercial invoice serves different purposes during shipping.

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